Main responsibilities:

Event Support

• Ensure operations comply with EMEA M&E Services playbook standards
• Coordinate on-site events
• Prepare meeting/event spaces (furniture, catering, office supplies)
• Replenish meeting rooms as needed (beverages, clear dishes)
• Verify all spaces before events
• Check delivery accuracy and intervene if necessary
• Support event suppliers (catering, technical, decoration)
• Install signage on display boards

Event Administration and Planning

• Ensure all meeting and event requests receive a response within deadlines
• Serve as main point of contact for event organizers and suppliers during planning
• Organize necessary planning meetings and provide information to event organizers
• Support meeting administration, organization and planning
• Liaison with suppliers to obtain quotes and ensure interventions proceed as planned
• Perform regular inventory audits (furniture, equipment, utensils)
• Place orders and track deliveries in a timely manner

Compliance and Safety

• Comply with health, safety and security regulations for each event
• Execute building fire/emergency evacuation procedures
• Report issues and challenges to senior coordinator in a timely manner

Daily Operations

• Participate in daily/weekly/monthly meetings and touch-points with operations stakeholders (cleaning service, meeting services)
• Communicate daily with REWS Hospitality & Events team
• Suggest improvements for customer experience
• Adopt flexible approach regarding variable work hours based on company needs
• Perform ad hoc tasks to meet company needs

Skills and Experience:

• Bachelor's degree (Bachelor of International Business...)
• 3 to 4 years of event coordination experience in luxury, hospitality sectors (including meeting management and hotel operations) and corporate
• Fluency in French and English (written and oral). Knowledge of another language is a plus (Arabic).
• Strong planning and coordination skills with ability to manage multiple events and supplier relationships simultaneously
• Knowledge of health and safety regulations and event compliance standards
• Proficiency with reservation systems and operational management tools
• Excellent problem-solving skills with ability to work under pressure
• Flexible and adaptable with hands-on approach to event preparation and execution English Arabic

Original source: https://candidat.francetravail.fr/offres/recherche/detail/213JTDD Source: France Travail