Job Description: Main Mission Attached to the Purchasing Department, the Import Purchasing Assistant ensures the administrative and operational follow-up of purchases made from suppliers located in Asia (especially China) and Europe. They support buyers in order management and follow-up, coordinate exchanges with suppliers, ensure deadline compliance and participate in supply chain security.

Main Responsibilities

Supplier Relationship Management

• Be the daily point of contact for suppliers and factories in China.
• Ensure commercial and administrative exchanges in Mandarin.
• Maintain a trusting relationship with partners.

Order and Supply Follow-up

• Ensure order follow-up until shipment.
• Follow up with suppliers to guarantee deadline compliance.
• Anticipate delays and propose solutions in coordination with buyers.

Quality Follow-up

• Ensure production follow-up with suppliers.
• Participate in handling non-conformities.
• Ensure proper application of quality requirements.

Reporting

• Update Purchasing dashboards.
• Monitor performance indicators (deadlines, quality, costs).
• Prepare reports for the Purchasing Manager.
• Participate in continuous improvement of purchasing processes.

Desired Profile

• Minimum 3 years of experience in international purchasing or imports with China or Asia.
• Good knowledge of Chinese culture and business practices (mandatory).

Essential Skills

Languages

• Fluent Mandarin (spoken and written): mandatory.
• Fluent French.
• Professional English essential. The candidate must be able to manage daily exchanges with Chinese suppliers, participate in negotiations and ensure fluent communication without the need for an interpreter.

Technical Skills

• Mastery of office tools (Excel, ERP, purchasing management software).
• Ability to manage multiple files simultaneously.
• Sense of organization and priority management.

Personal Qualities

• Excellent interpersonal skills and customer service orientation.
• Organization, rigor and methodology.
• Responsiveness and autonomy.
• Analytical and synthesis skills.
• Problem-solving ability.
• Sense of priorities.
• Excellent intercultural communication skills.
• Comfort in an international environment.
• Schedule flexibility to facilitate exchanges with Chinese partners.

Key Point of the Position Mastery of Mandarin is a non-negotiable requirement. The Import Purchasing Assistant is an essential link between the company's buyers and Chinese suppliers. They actively contribute to fluidity of exchanges, compliance with supply deadlines and quality of relationships with partners in China. Availability to ensure exchanges with Chinese partners taking into account time zone differences. A good understanding of Chinese professional practices and cultural codes is a real asset for success in this position.

Benefits:

• Daily transportation covered
• Mandarin (Chinese)
• French

Original Source: https://candidat.francetravail.fr/offres/recherche/detail/213DLJC Source: France Travail